Job Description

Job Title: Accounts Receivable and Accounts Payable Specialist

Location: Bensonhurst, Brooklyn

Job Type: Full-Time | On-site

Experience Required: 3–5 years

Position Summary: We are seeking a detail-oriented and organized Accounts Receivable and Accounts Payable Specialist to support daily accounting operations. The ideal candidate will have 3–5 years of hands-on experience managing invoices, processing payments, reconciling accounts, and supporting month-end close processes. This is an entry-level position suited for candidates looking to build a strong foundation in finance and accounting in a dynamic, fast-paced environment.

Key Responsibilities:

Accounts Receivable (A/R):

• Generate and send customer invoices in a timely manner
• Monitor outstanding balances and follow up on overdue payments
• Apply incoming payments accurately in the accounting system
• Communicate with customers to resolve discrepancies or billing issues
• Maintain detailed records of receivables and aging reports

Accounts Payable (A/P):

• Review, code, and enter vendor invoices for payment processing
• Reconcile vendor statements and resolve payment discrepancies
• Ensure timely payment of bills and expenses (check runs, ACH, wires)
• Assist with managing purchase orders and approvals
• Maintain accurate and up-to-date vendor files and 1099 tracking

General Accounting Support:

• Assist in reconciling bank accounts and general ledger entries
• Support month-end and year-end close processes
• Organize and maintain financial documentation and records
• Respond to internal and external inquiries related to A/R and A/P
• Collaborate with the accounting team to support audits and reporting
• Filing claims for Net30 customers
• Issuing W9's for customers and vendors

Insurance:

• COIs

Qualifications:

• 3–5 years of experience in an accounting or bookkeeping role
• Familiarity with accounting software (e.g., QuickBooks, NetSuite, Odoo, or similar)
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficient in Microsoft Excel and Google Sheets
• Ability to work independently and in a team environment
• Degree in Accounting, Finance, or a related field (preferred but not required)

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