Job Description

Job Description

Job Description

NATURE OF WORK

Under general supervision, provides administrative support to the Public Administrator and Deputy Public Administrator; first point of contact for the public, assists with performing case, estate, personal and financial management services to individuals as assigned.

ESSENTIAL FUNCTIONS:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Answers multiline telephone
• Prepares correspondence, reports, and documents for estate files, heirs, claimants, and Probate courts; maintains office supply inventory; processes incoming and outgoing mail.
• Reviews and prepares all invoices and tracks accounts receivable for Wards of the Court assuring for timeliness and accuracy, files bank statements, cancelled checks, and all other paperwork in each individual’s file.
• Provides behavioral support and serves as an advocate for Wards of the State; assists Public Administrator and Deputy in the creation of individual to ensure the safety and property care of Wards.
• Coordinates with various providers and agencies to provide service and assistance needed for Wards, tracks court dates.
• Assists in the development and maintains accurate records; prepares, processes, and files various documents, orders, and case paperwork.
• Files proper petitions, orders, applications, and extensions in order to request attorney fees, sell personal property, and real property, extend settlements and distribute funds.
• Assists in preparing property for public auctions.
• Performs other duties as assigned.

WORKING ENVIRONMENT / PHYSICAL DEMANDS:

Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending reaching, and lifting of objects up to 25 pounds.

EMPLOYMENT STANDARDS:

High School Diploma or GED equivalent; AND two (2) years of clerical experience and public interaction.

Depending on area of assignment, a valid Driver’s License, Notary Public License, and/or other specialized certifications may be required.

KNOWLEDGE AND SKILLS REQUIRED:

Knowledge of:

• County and department policies and procedures
• General bookkeeping and budgeting practices, policies, and procedures.
• Ability to interact with the public.
• Probate and Public Administrator statutes.
• Database and spreadsheet software applications.

Skills in:

• Maintaining accurate records.
• Operating a computer and standard office equipment.
• Communicating clearly both verbally and in writing.
• Interacting with the public and other County staff tactfully and professionally.
• Establishing and maintaining effective working relationships.

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