Position Summary:

The Payroll Coordinator is responsible for accurate preparation, processing, and administration of payroll and related accounting functions. This role supports the organization’s financial and HR operations by managing payroll data, expense reimbursements, and compliance requirements while ensuring excellent service and support to employees.

Key Responsibilities:

• Process bi-weekly payroll transactions including timesheets, deductions and benefits
• Maintain accurate payroll records and generate reports for management
• Coordinate payroll adjustments with HR and Finance departments.
• Manage electronic payments and payroll distribution
• Ensure payroll compliance with all federal, state, and local laws and regulations.
• Oversee payroll setup for new employees, ensuring accurate pay data entry into the system
• Coordinate with HR to onboard new hires and ensure payroll information is correctly established.
• Respond to employee payroll inquiries and resolve discrepancies timely
• Maintain security of employee payroll records.
• Prepare and record bi-weekly payroll journal entries and monthly reimbursement reports.
• Reconcile payroll-related general ledger accounts to ensure accuracy.
• Administer and track the expense reimbursement process, ensuring policy compliance.
• Assist in payroll audits and reconciliations to ensure accuracy and compliance.

Skills and Qualifications:

• 3+ years’ experience in payroll processing and accounting support roles.
• Bachelor's degree in business, accounting, finance, or related field.
• Proficiency in payroll systems (e.g. ADP, Paychex, Paycor, Workday or equivalent)
• Strong knowledge of payroll laws and best practices
• High level of accuracy, attention to detail, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity
• Strong communication and organizational skills.
• Proficient in Microsoft Suite, including Excel, Outlook, Word, Teams, PowerPoint, and OneNote.
• Advanced Excel skills: formulas, pivot tables, macros, and data visualization for payroll analysis is preferred.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance