Job Description

Job Description

Job Description

Description:

Vicasso's Bookkeeper role is an excellent opportunity for a strong financial professional to make an impact in an established Software as a Service (SaaS) business. This is a hybrid position, reporting to the Founder & CEO.

About Vicasso:

Vicasso develops efficiency-boosting customer service technology for the Salesforce platform to improve employee and customer satisfaction. We provide enterprise-grade applications designed to streamline case management and enhance service experiences.

Position Summary:

Vicasso is looking for a detail-oriented and tech-savvy Bookkeeper to support its financial SaaS operations. If you’re an accounting professional with a passion for technology, a willingness to learn new tools, and an eye for efficiency, this role may be for you. You’ll manage day-to-day accounting while contributing to financial analysis and process improvements. With opportunities for career growth, you’ll play a key role in optimizing our financial operations in a fast-paced, innovative and entrepreneurial work environment.

Accounts Receivable

• Prepare & send invoices
• Navigate payment networks and requirements
• Apply cash receipts
• Collections activities

Accounts Payable & Expenses

• Report subscription changes to Salesforce
• Manage charge cards, employee expenses; ensure adherence to expense policy
• Analyze data to identify opportunities for cost efficiency

General Ledger

• Reconcile accounts (ex: bank accounts, deferred revenue, sales tax payable)
• Ensure the proper coding of transactions and adherence to Vicasso policies
• Ensure compliance with accounting regulations and tax laws
• Perform monthly, quarterly, and year-end close processes (in accordance with the monthly checklist)

Managerial Reporting

• Populate monthly financial summary
• Produce, review, and distribute monthly financial statements
• Prepare slides for monthly All Staff meetings
• Assist with annual budget preparation and perform monthly variance analysis

Taxes

• Review state sales tax returns and manage compliance
• Prepare annual 1099 forms
• Assist with audits
• Annual income tax preparation

Payroll

• Process bi-weekly payroll, including variable compensation and expenses
• Calculate company-wide bonus program amounts
• Prepare payroll journal entries and reconcile liability accounts
• Reconcile commission payments

Other

• License provisioning
• Develop policies and standard operating procedures; lead the implementation of procedures and processes to ensure compliance with related policies
• Maintain systems and controls verifying integrity of systems, processes, and data
• Assist with annual budgeting
• Maintain monthly financial forecasts and annual budgets, with a focus on department costs, expenses, corporate allocations and headcount (monthly review of budget variances)
• Liaise with insurance company and respond to annual audits and true-ups
• Additional responsibilities as assigned.

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Success Criteria/Requirements:

• Expert organizational skills
• Expert attention to detail
• Applies a skeptical lens to enhance productivity and accuracy
• Comfortable pursuing new knowledge and technologies; lifelong learner
• Practices a continuous improvement mindset
• Plus: Experience with SaaS or subscription revenue-specific accounting practices
• Plus: Experience with Salesforce, Avalara, Google Workspace, AccountingSeed

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