Job Description

Job Description

GENERAL STATEMENT OF DUTIES:

This position reports to the City Manager. Performs a variety of managerial functions in concert with the City Manager that require the exercise of independent judgment. The position has daily contact with citizens, city departments, and various organizations as it relates to providing management of the organization based on the policy direction of the City Council.

ESSENTIAL DUTIES:

• Work with City Manager on management of the organization and providing support and information to elected officials to determine and implement policy.
• Prepare City Council agenda items for consideration and present items to the City Council.
• Work with Planning & Zoning Commission on preparing agenda items for consideration, presenting items to the Commission, and follow-up on agenda items.
• Serve as City Staff for Human Relations Commission and Historic Preservation Commission to facilitate meetings and projects.
• Work with and assist City Department Heads with Human Resource functions.
• Work with City Manager, Department Heads, and City Council in developing annual Capital Improvement Plan.
• Promote and educate about municipal government via different social media platforms and the City’s website.
• Assist City Department Heads with special projects as needed.
• Work with the Finance Office on property and liability insurance.
• Supervise and provide direction to City Hall janitor.
• Assist with oversight of miscellaneous City agreements.
• Represent City organization at various functions.
• Serve as City Manager when requested in the absence of City Manager.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

Master of Public Administration or Master of Public Policy or undergraduate degree in Public Administration, Public Policy, Management or related appropriate field and five years of municipal government experience in role working with management. Preferred Minimum Qualifications: Master of Public Administration with local government emphasis and significant local government internship(s).

KNOWLEDGE, SKILLS, AND ABILITIES

The following items are representative of the knowledge, skills, and abilities necessary for the proper performance of the functions of the position:

• Courteous personality with a willingness to assist elected officials, City staff, and public as it relates to City Manager office functions.
• Knowledge of grammar, spelling, and punctuation.
• Strong interpersonal and communication skills, both verbally and in writing.
• Knowledge of computers and office software.
• Ability to perform a variety of managerial and administrative work requiring accuracy and the exercise of independent judgement.
• Working knowledge of social media platforms to share government information.
• Ability to learn, research, and utilize State statutes as it pertains to management of the local government.
• Ability to follow and provide written and oral instructions in a variety of different situations.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Knowledge of Microsoft Office software to include Word, PowerPoint and Excel.

SPECIAL REQUIREMENTS/QUALIFICATIONS

Ability to: multi-task, work independent of direct supervision, exercise judgment and discretion; perform assigned duties independently or under general supervision; prepare correspondence and reports; respond to situations and people in a calm and courteous manner; handle multiple priorities and respond to urgent requests.

EQUIPMENT USED General office equipment such as copier, calculator, computer, postage machine, and phone system.

WORKING CONDITIONS

While performing the duties of this job, the employee primarily works indoors. The noise level in the work environment is usually quiet to moderate on occasion.

BENEFITS

Excellent benefits package including health, dental, and life insurance, South Dakota retirement, and paid leave.

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