Job Description

Job Description

Job Description

Administrative Assistant

Summary

Provide program support to the Acadiana office

Position Type

Non-Exempt/Full Time

Essential Functions

1. Answering the telephone with a proper salutation. Take accurate messages to include name, date, telephone number, time taken, and brief message if applicable, and email messages timely to the appropriate employee.
2. Greeting visitors and directing them to the appropriate program.
3. Ensuring smooth and efficient operations from the office reception area to include general clerical duties such as typing, filing, faxing, copying, emailing, etc.
4. Retrieve and route incoming and outgoing mail.
5. Maintain office machines (such as office copiers and stamp machines.)
6. Review and maintain inventory of supplies, marketing material, and donations received for the office monthly.
7. Logging in-kind when received.
8. Call to schedule locations for training dates/times
9. Call to confirm/cancel training locations.
10. Provide support to VOASCLA Special Initiatives.
11. Maintain and update employee files.
12. Consult with families requesting child care services
13. Processing/ordering materials online
14. Entering accounts payable and receivable
15. Any additional tasks designated by a Regional Director

Competencies

1. Knowledge of computers and software
2. Records management
3. Personnel policies and procedures.

Supervisory Responsibility

n/a

Required Education and Experience

High School Diploma/ G.E.D.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job included close vision, distance vision, color vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change

Volunteers of America South Central Louisiana, Inc. offers a comprehensive benefit package to include: Health, Dental, and Vision Insurance, 403-B Pension Plan, Short and Long Term Disability Insurances, Life Insurance, paid annual holidays, Vacation and Sick leave.

Equal Opportunity and Affirmative Action employer, Volunteers of America South Central Louisiana, Inc. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any legally protected status. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

Job Tags

Similar Jobs